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Travel Policies

Travel Booking Disclaimer

At Travel Geeks, we are committed to providing you with the best travel planning experience, focusing on creating personalized itineraries tailored to your preferences for accommodations, dining, and activities. However, please note that we do not handle airfare bookings.

Airfare Booking Policy

While I am more than happy to assist in researching flight options, schedules, and potential pricing, the actual booking of air tickets will remain your responsibility. This policy is firmly in place due to the highly volatile nature of airline fares and the frequency of changes in flight schedules, which can occur multiple times within a single day. Additionally, unforeseen circumstances such as weather conditions, mechanical issues, or other disruptions can lead to flight delays or cancellations.

Why You Should Book Your Own Flights

Booking your own flights directly with the airlines provides several advantages:

  • Direct Control: You have direct control over your travel plans, which allows for quicker adjustments in response to any last-minute changes or during travel disruptions.
  • Immediate Updates: Airlines will notify you directly of any important information regarding your flights.
  • Faster Resolution: In case of any issues, dealing directly with the airline generally leads to quicker resolutions, rather than going through a third party, which could delay your plans and affect your travel experience.

How We Can Still Help

Although we do not manage flight bookings, here’s how we can still support your air travel planning:

  • Flight Research: I can help identify the best available flights that align with your itinerary, budget, and timing preferences.
  • Advice on Booking: I can provide tips on when and how to secure the best flight deals and make the most out of airline policies.

We strive to ensure that every other aspect of your trip is meticulously planned and enjoyable. By empowering you to manage your own flight bookings, we focus our expertise on crafting a seamless and personalized travel experience on the ground.

Passports and Visas Information

At Travel Geeks, we are dedicated to ensuring that your travel planning goes as smoothly as possible. However, it is important to note that we do not handle the procurement of visas or passports. When traveling to or from the United States, Canada, or Mexico, it is your responsibility to ensure that all your travel documents, including passports and visas, are in order.

Your Responsibilities

  • Passport Validity: Your passport should be valid for at least six months beyond the period of your intended stay. Ensure that you have enough blank pages in your passport for any required stamps upon arrival and departure.
  • Travel Visas: If you are arriving from countries outside the USA, Canada, or Mexico, it is crucial to check and obtain any necessary travel visas well in advance of your departure. Visa requirements vary depending on your destination and nationality.

Helpful Links for Passports and Visas

For the most accurate and up-to-date information, please refer to the official government websites:

Planning Ahead

We recommend checking the specific entry requirements for your destination country well in advance of your travel date. Processing times for visas and renewing passports can vary, so it’s important to apply early to avoid any potential disruptions to your travel plans.

By ensuring that your travel documents are up to date and meet the requirements of the country you are visiting, you can look forward to a smooth and enjoyable travel experience. If you have any questions about your destination or need assistance with other aspects of your travel itinerary, feel free to reach out. We are here to help with all other facets of your journey!

Important Booking Policies at Travel Geeks

Welcome to Travel Geeks! We are committed to ensuring a seamless and responsible travel experience for all our clients. To help maintain the quality and integrity of our travel services, we have established the following key policies that all our clients must be aware of:

Age Requirement for Booking

  • 21+ Age Requirement: All clients booking with Travel Geeks must be at least 21 years of age. This policy ensures compliance with travel regulations and the responsible booking of travel packages, especially those including alcohol.
  • Minors: Any bookings involving minors must be made by their legal parent or guardian, who is over the age of 21. Minors are strictly prohibited from purchasing any travel packages that include alcohol or other age-restricted activities.

Cancellation Policy

  • 72-Hour Notice: We require all clients to provide at least 72 hours notice of cancellation prior to the scheduled day of travel. This allows us to manage our bookings efficiently and provide the best service to all our clients.
  • Booking Inconvenience Fee: If the required notice is not given, we reserve the right to charge a 25% booking inconvenience fee. This fee compensates for the preparation and resources allocated to planning your trip.
  • Case-by-Case Consideration: We understand that unforeseen circumstances can arise. Therefore, cancellations will be reviewed on a case-by-case basis, and exceptions may be made at our discretion.

Transportation Bookings

  • Amtrak Bookings: Please note that Travel Geeks cannot directly book Amtrak tickets. However, if Amtrak travel is part of your preferred transportation method, do not hesitate to contact us. We can arrange a custom travel package that includes Amtrak as part of your itinerary, ensuring you receive comprehensive travel planning service.

At Travel Geeks, we strive to provide exceptional travel planning services tailored to your needs while ensuring compliance with all applicable laws and regulations. We appreciate your cooperation and understanding with these policies, which help us maintain the highest standards of service and client satisfaction.

Should you have any questions or need further clarification on our policies, please feel free to contact us. We are here to assist you in planning your perfect travel adventure.

Campground Bookings at Travel Geeks

At Travel Geeks, we share your passion for the great outdoors and the unique tranquility that camping offers. Whether you’re looking to unwind under the stars or seek adventure in the wilderness, we are excited to help you plan your perfect camping trip.

Campground Reservation Services

  • Booking Assistance: We are delighted to assist you in booking campgrounds across North America. Our service includes finding the best campground that suits your preferences for location, amenities, and type of campsite.
  • Coverage of Fees: Our booking service primarily covers the reservation and campground pad fees, along with any utilities charged by the campground itself. This typically includes the site rental and basic utility hookups where available.

Additional Costs

  • Activities and Extras: Please be aware that any additional activities or amenities not included in the base pad and utilities fee may affect the total price of your booking. This can include things like guided tours, special campground events, or premium site locations.
  • Customized Additions: We can also help arrange additional services such as equipment rentals, special permits, and more. These will be quoted separately and can be included in your tailored camping package.

Planning Your Camping Trip

When planning your camping trip with us, consider the following to ensure the best experience:

  • Advance Booking: Campgrounds, especially popular ones, can fill up quickly, especially during peak seasons. We recommend booking well in advance to secure your desired dates and locations.
  • Specify Needs: Let us know about any specific requirements or preferences you have, such as proximity to water bodies, bathroom facilities, fire pits, or pet-friendly options. The more details you provide, the better we can serve you.

We are here to make your camping experience as enjoyable and hassle-free as possible. If you’re ready to explore the natural beauty of North America and immerse yourself in the serene atmosphere of its best campgrounds, reach out to us at Travel Geeks. Let’s make your outdoor adventure unforgettable!

Code of Conduct and Client Responsibilities at Travel Geeks

At Travel Geeks, we are committed to providing a welcoming and inclusive environment for all our clients, staff, and partners. To ensure that everyone enjoys a safe and respectful travel experience, we have established a clear code of conduct and set of expectations for all our clients.

Respect and Courtesy

  • Behavior Expectations: All clients are expected to demonstrate respect and courtesy towards our staff, partners, and other guests at all times. We pride ourselves on fostering a positive travel environment and expect the same from our clients.
  • Discrimination Policy: We have a strict zero-tolerance policy towards discrimination of any kind. Every individual, regardless of their background, deserves to be treated with dignity and respect.

Consequences of Improper Behavior

  • Seriousness of Reports: Any reports of improper behavior received from our partners, including but not limited to accommodation providers, tour operators, and local businesses, will be taken seriously. Such behavior can severely impact the experiences of others and the reputation of Travel Geeks.
  • Potential Bans: Clients found to be violating our code of conduct may face severe consequences, including the possibility of being banned from future services offered by Travel Geeks. This decision is made to protect the safety and enjoyment of all clients and partners.

Legal Compliance and Harassment

  • Local Laws and Regulations: Clients are expected to adhere to all local laws and regulations of the destinations they visit. This includes, but is not limited to, traffic laws, public behavior statutes, and local customs that might not be enforced in your home country.
  • Zero Tolerance for Violence and Harassment: Any form of violence or harassment is grounds for immediate termination of our services and will result in the client being dropped from our client list. We are committed to ensuring that all interactions within the scope of our services are secure and free from harm.

Client Acknowledgment

By booking with Travel Geeks, clients acknowledge their understanding and agreement to abide by these terms. Our goal is to facilitate memorable and enjoyable travel experiences, and adhering to these guidelines will help ensure that all clients have a pleasant and safe journey.

We thank you for choosing Travel Geeks and for your cooperation in maintaining a respectful and enjoyable travel environment.

Liability and Safety Information for Travel Geeks Clients

At Travel Geeks, our top priority is the safety and satisfaction of our clients during their travels. To ensure a pleasant and secure journey, it is crucial that all travelers adhere to the guidance provided by our travel advisors, tour staff, and other officials involved in your travel experience. Below are key points regarding our liability policy and safety recommendations:

Liability Disclaimer

  • Advisor Recommendations: Travel Geeks cannot be held liable for any adverse outcomes resulting from clients’ actions that are contrary to our travel advisors’ recommendations. Our advisors and tour staff possess detailed knowledge and expertise intended to enhance your safety and enjoyment; disregarding their advice can increase the risk of negative incidents.
  • Compliance with Instructions: Failure to follow instructions or directions given by tour staff, travel advisors, or any official part of the guest experience can lead to serious consequences, including injury or worse. We strongly encourage all clients to listen carefully and comply with all guidelines provided.

Safety Recommendations

To help ensure your safety while traveling, consider the following tips:

  • Exercise Caution: Always exercise caution and use common sense, especially in unfamiliar places. Staying alert and aware of your surroundings is essential to avoiding potential dangers.
  • Avoid Carrying Large Sums of Money: It’s advisable to carry only as much money as you need for the day and use credit or debit cards when possible. This reduces the risk of significant loss in the event of theft.
  • Limit Expensive Items: Avoid wearing expensive jewelry or carrying costly items that could make you a target for theft. Opt for less conspicuous alternatives or leave valuables in a secure location like a hotel safe.
  • Be Informed: Educate yourself about the local area, including any potential safety risks and how to avoid them. Information can often be provided by our travel advisors or found at local tourist information centers.

Client Acknowledgment

By choosing to travel with Travel Geeks, clients acknowledge and accept that they are responsible for their own safety and actions during their trip. While we strive to provide expert advice and secure arrangements, personal responsibility plays a critical role in ensuring a safe and enjoyable travel experience.

We appreciate your understanding and cooperation in adhering to these guidelines. Should you have any questions or need further advice during your travels, do not hesitate to reach out to our team. We are here to assist and ensure your trip is both safe and memorable.